BASE SERVICES SPECIALIST
1. Ensures Sustainment Services personnel and equipment mobility requirements are accomplished. Coordinates directly with squadron Unit Deployment Manager to ensure all readiness and ancillary requirements are complete. Provides oversight, analysis, and review of Services training requirements; consistent with Career Field Education and Training Plan (CFETP) and master training plan standards. Reviews Air Reserve Component Network (ARCNet), Air Force Training Records (AFTR), and/or other locally developed databases to verify required updates and training documentation is complete for each unit member. Collaborates with Unit Training and Deployment Managers to identify, schedule, conduct, and document Services specific training and align priorities with wing requirements to ensure all objectives are fulfilled. Identifies and forecasts Services formal training needs and provides related financial data for inclusion in financial plan. Provides input to local operating instructions, checklists, and annexes to plans. Utilizes Management Internal Control Toolset (MICT) to conduct and document periodic self-inspection actions of applicable internal and external programs, identifies discrepancies, and establishes plan and timeframe for corrective action to ensure compliance with prescribed policies and regulations. (30%) 2. Maintains thorough understanding of readiness reporting requirements and provides documentation of relevant sustainment services training statistics to applicable monitors for inclusion in associated reports. Systems include Status of Resource and Training System (SORTS), Air Expeditionary Force Reporting Tool (ART), and Defense Readiness Reporting System (DRRS). Ensures personnel and equipment readiness standards are achieved through development and implementation of home station training programs. Ensures maintenance, serviceability, and accountability of deployment-ready equipment. (10%) 3. Analyzes historical data to develop subsistence requisitions in accordance with Air Force and Air National Guard standards. Submits approved requisitions through Subsistence Total Order Requisition Electronic System (STORES) web based application. Contacts Prime Vendor, Defense Logistics Agency, and Defense Finance and Accounting Service representatives to coordinate changes in requirements, modify subsistence catalogue, and correct errors or deficiencies related to food service program. Administers tracking mechanism to document purchase requests and expenditures. Reviews subsistence and supply expenditures and analyzes trends to provide recommendations to Base Services Manager for inclusion in annual financial planning documents. Maintains five-year equipment plan, identifies upcoming budgetary requirements, and conducts market research to prepare purchase requests in advance of execution. (15%) 4. Provides input into creation and revision of base lodging operating instruction and applicable checklists or guides. Coordinates with contracting officer to establish formal contracts or Blanket Purchase Agreements with local hotels or with host installationagencies to support non-commuting members. Accepts, coordinates, and tracks reservations consistent with wing policy and in accordance with Blanket Purchase Agreement stipulations and fiscal standards. Maintain accountability of members while using lodging. Addresses and resolves customer issues and complaints. Scrutinizes invoices for accuracy and correct discrepancies prior to payment. Facilitates required inspections with Contracting, Fire Department, Public Health, and other necessary representatives. (15%) DUTIES CONTINUED UNDER EDUCATION:
GENERAL
Experience:
Experience, education, or training which provided a general knowledge of principles of organization, management, and administration. Experience using computer and automation systems. SPECIALIZED
Experience:
Must have at least 24 months experience in any position that required compiling reports, letters, memoranda, etc., and required person-to-person contacts to convey information. Applicants must have experience providing technical guidance and assistance in the type of work or in comparable work of the position to be filled. Applicants must have a thorough knowledge and understanding of administrative procedures and practices of management. Experience developing administrative procedures. PLACEMENT FACTORS:
Applicants should demonstrate through prior experience, education and training the following:
-- Comprehensive knowledge of food service, lodging, mortuary affairs, and unit training requirements; skill in applying data analysis and planning techniques to ensure adequate mission support. Knowledge must incorporate principles, concepts, and methodologies in the assessment and prioritization of requirements to successfully complete assigned and/or self-directed tasks. Incumbent must consider variables to include cost, personnel qualifications, and equipment availability with regard to the direct impact on strategic development of solutions. Knowledge must include the ability to appropriately interpret management procedures and independently research regulations and policies to resolve questions and effectively accomplish tasks. Ability to effectively review and convert divergent information into comprehensive local continuity programs and ensure the continuous improvement and updates to processes while providing key inputs to leadership for development of policy as pertains to implementation of programs. -- Knowledge and understanding of a multitude of other Services Programs including Prime Readiness in Base Services (RIBS), Morale Welfare and Recreation, Honor Guard program to formulate intelligent feedback to leadership in the identification and execution of available resources. Incumbent must use knowledge and flexibility in devising solution-based proposals to influence courses of action with consideration to cost, personnel qualifications, equipment condition and availability, and other variable factors. -- Knowledge and skill in applying professional military communication, both written and verbal, at all organizational levels, utilizing diverse platforms. Knowledge of regulations, guidance, and standards and appropriate application to required communication formats. Incumbent must be competent in the utilization of multiple computer software programs to effectively communicate on status of assigned programs to all organizational levels. Knowledge of management and organizational techniques, systems, and procedures to publish guidance, manuals, directives, and operating instructions for base level and field level Services operations. -- Practical knowledge and understanding of resource management principles in meeting mission readiness requirements. Knowledge and application of evaluative techniques based on current and historical trends to develop recommendations for the resource advisor regarding allocation of personnel, equipment, and funding. Knowledge of regulations and policies as it affects program use and status of resources to provide incisive advisement to leadership and facilitate mission accomplishment. Incumbent must understand mission requirements and be able to independently research mandatory sources of supply to prepare estimates on procurement of equipment, supplies, and subsistence for evaluation and financial planning purposes by the resource advisor.
Estimated Salary: $20 to $28 per hour based on qualifications.
GENERAL
Experience:
Experience, education, or training which provided a general knowledge of principles of organization, management, and administration. Experience using computer and automation systems. SPECIALIZED
Experience:
Must have at least 24 months experience in any position that required compiling reports, letters, memoranda, etc., and required person-to-person contacts to convey information. Applicants must have experience providing technical guidance and assistance in the type of work or in comparable work of the position to be filled. Applicants must have a thorough knowledge and understanding of administrative procedures and practices of management. Experience developing administrative procedures. PLACEMENT FACTORS:
Applicants should demonstrate through prior experience, education and training the following:
-- Comprehensive knowledge of food service, lodging, mortuary affairs, and unit training requirements; skill in applying data analysis and planning techniques to ensure adequate mission support. Knowledge must incorporate principles, concepts, and methodologies in the assessment and prioritization of requirements to successfully complete assigned and/or self-directed tasks. Incumbent must consider variables to include cost, personnel qualifications, and equipment availability with regard to the direct impact on strategic development of solutions. Knowledge must include the ability to appropriately interpret management procedures and independently research regulations and policies to resolve questions and effectively accomplish tasks. Ability to effectively review and convert divergent information into comprehensive local continuity programs and ensure the continuous improvement and updates to processes while providing key inputs to leadership for development of policy as pertains to implementation of programs. -- Knowledge and understanding of a multitude of other Services Programs including Prime Readiness in Base Services (RIBS), Morale Welfare and Recreation, Honor Guard program to formulate intelligent feedback to leadership in the identification and execution of available resources. Incumbent must use knowledge and flexibility in devising solution-based proposals to influence courses of action with consideration to cost, personnel qualifications, equipment condition and availability, and other variable factors. -- Knowledge and skill in applying professional military communication, both written and verbal, at all organizational levels, utilizing diverse platforms. Knowledge of regulations, guidance, and standards and appropriate application to required communication formats. Incumbent must be competent in the utilization of multiple computer software programs to effectively communicate on status of assigned programs to all organizational levels. Knowledge of management and organizational techniques, systems, and procedures to publish guidance, manuals, directives, and operating instructions for base level and field level Services operations. -- Practical knowledge and understanding of resource management principles in meeting mission readiness requirements. Knowledge and application of evaluative techniques based on current and historical trends to develop recommendations for the resource advisor regarding allocation of personnel, equipment, and funding. Knowledge of regulations and policies as it affects program use and status of resources to provide incisive advisement to leadership and facilitate mission accomplishment. Incumbent must understand mission requirements and be able to independently research mandatory sources of supply to prepare estimates on procurement of equipment, supplies, and subsistence for evaluation and financial planning purposes by the resource advisor.
- Department:
0301 Miscellaneous Administration And Program - Salary Range:
$52,905 to $68,777 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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