Budget Officer (Title 32)
(1) Operates the Resource Management System, a network of commanders, resource advisors, cost center managers, and technical advisors aligned to the Wing/GSU organizational structure and oriented towards the management of appropriated funds and workdays for the accomplishment of unit missions. Provides resource managers with necessary guidance, information, knowledge, and training to accomplish mission goals and objectives. Designs presentation materials for, chairs, conducts, and documents the quarterly meetings of the Financial Working Group (FWG). Designs materials for, briefs, and documents the quarterly Financial Management Board (FMB). Designs, develops, conducts, and documents resource management training for all personnel responsible for the management and expenditure of appropriated funds and workdays. Training includes initial review or continuation training of resource management processes, procedures, and requirements. Maintains the training records for all resource managers. Ensures that continuity documentation maintained by organizational resource managers is complete, up-to-date, and relevant. (2) Serves as the principal author for local resource management policy development and publication. Interprets guidelines issued by the Office of Management and Budget (OMB), Congress, the Department of Defense (DoD), the United States Air Forces and Joint Services, the National Guard Bureau (NGB), and NGB/FMA and issues supplementary authoritative budget guidance. Ensures compatibility with financial goals and objectives issued by higher authority. Reviews, consolidates, approves, modifies, or disapproves budgetary data and reports submitted for consistency with goals, objectives, reasonableness, and accuracy. Presents budgetary briefings with supporting statistical data to senior leadership who use the data to defend budget and manpower requirements and as a basis for making military decisions. Presents the command's financial position and defends budget requirements to visitors and budget examiners. Develops data required for examining various options or scenarios related to budgetary issues that may adversely affect the organization. Develops and presents data in professional and readily usable form via electronic or hardcopy presentation. (3) Serves as the principal budgetary advisor to senior leadership and top management personnel in maintaining balance, efficiency, and economy of operations to accomplish programmed objectives. Exercises technical authority and discretion in distributing appropriated funds and workdays, approving or disapproving expenditures, validating or invalidating unfunded requirements submissions, and determining the required degree of funds control measures based on interpretations of fiscal law, the ANG Financial Guidance, generally accepted accounting principles, and locally developed resource management policy. Exercises judgment and provides advice to commanders and resource advisors to ensure efficient, economical, and balanced use of funds. Provides executive direction based on program review and analyses of budgetary operations. Participates with senior leadership in policy development and program planning for Air National Guard, USAF, and Joint activities, including the recommendation of reprogramming actions to ensure the adequacy of funds for such missions and a balance between aviation and support activities. (4) Oversees budget formulation, validation, compilation, and submission, requiring the frequent contact with commanders, resource advisors, higher headquarters (ANG/FMA), and field counterparts. Develops, prepares, presents, justifies, and defends analyses and summaries of budget performance at FWG and FMB meetings, staff meetings, impromptu meetings with senior leadership, related conferences, and during compliance or readiness inspections. Issues the annual financial plan call to commanders and resource advisors ensuring timely notification, clear and concise instructions, and achievable suspenses for all required actions. Validates, edits, consolidates, and submits baseline information, programmatic changes, unfunded requirements, and external worksheets to ANG/FMA before specified due dates. To facilitate strategic decision-making, considers not just current-year execution of funds, but also historical costs up to five years, multi-year procurement funds and military construction funds. Prepares and disseminates budget information and guidance for the military personnel, operation and maintenance (to include minor construction), investment equipment, and military construction appropriations. Reviews all subordinate budget requests submitted by organization managers for compliance with the financial plan call, ANG/FMA guidelines, reasonableness, accuracy, valid assumptions, and consistency with past performance. DUTIES CONTINUED UNDER QUALIFICATIONS DUTIES CONTINUED (5) Reviews initial funding (programmed or received) and devises and carries out apportionment to base organizations ensuring financial continuity between fiscal years. Issues call for annual spend plans to commanders and resource advisors, ensuring timely notifications, clear and concise instructions, and suspenses for all required actions. Reviews, validates, approves, and/or adjusts unit spend plans ensuring provision for baseline organizational expenses. Reviews and apportions initial programmed or received funding for model-driven programs and other commodities and ensures unit program managers, resource advisors, and commanders are notified of related distributions. Promptly reviews, validates, adjusts, and finalizes unit rephasing and reprogramming requests. Ensures notification to the originator after such actions thereby preventing interruption or delay to primary mission operations. Reviews, analyzes, and projects quarterly requirements for all programs and takes action as necessary to ensure the adequacy of all quarterly allotments as defined on the current funding document issued by ANG/FMA. Reviews 2nd, 3rd, and 4th quarter spend plans and allocates residual funding ensuring financial continuity between fiscal quarters. Reviews and allocates incremental funding or workday amounts according to line items on related ANG/FMA funding documents ensuring timely notification to affected unit commanders and resource advisors and preventing delay to related mission operations. (6) Follows up on approved distributions by ensuring the prompt and accurate loading of fund targets to the accounting and supply systems, and by notifying the affected unit's resource advisor. Ensures the summary fund targets in the accounting records match the annual and quarterly amounts on ANG/FMA funding documents. Ensures quarterly material targets in the accounting records match related targets in the Standard Base Supply System (SBSS). Reviews financial documents initiated by organizations via automated or off-line financial systems, verifies appropriation data, and ensures expenses are compatible with unit apportionments and spend plans prior to the certification of fund availability. Reviews organizational execution of discretionary funds for unusual balances, notifies affected commanders and resource advisors, and recommends corrective action. Reviews and analyzes obligation rates and submits consolidated schedules of obligations and expenditures for the Comptroller's and Wing Staff's review on a periodic basis. Compares actual obligations and expenditures against planned budgets and determines the reasons for deviations outside acceptable ranges. Reports unusual findings to the Comptroller and recommends actions to improve the overall operation of the budget function. Prepares written reports regarding findings and recommends required corrective actions. (7) Monitors the execution of the overall annual operating budget. Reviews, analyzes, illustrates, and reports the differences between annual funding and actual expenditures for model-driven programs and discretionary funds on a continuous basis. Identifies fund shortages and imbalances and takes action as necessary. Investigates organizational efficiency and performance, assuring compliance with prescribed procedures and functions. Furnishes advice and assistance to commanders and resource advisors in problem areas and attempts on-the-spot corrections, recommending improvements when warranted. Continually furnishes advice and assistance by telephone or correspondence to commanders and resource advisors and directs corrective actions or provides alternative solutions to budgetary problems. Serves as a primary technical expert on the treatment of budgetary data on forms, schedules, requests, and reports for use by the commanded organization or for use by organizational commanders and resource advisors. (8) Issues Call for unfunded requirements that meet ANG/FMA Budget Execution Review (BER) criteria ensuring timely notification, clear and concise instructions, and achievable suspenses for all required financial actions. Ensures all unfunded requirements are captured, and any other shortfalls not previously identified, and submits prioritized list to ANG/FMA before specified due dates. Reviews and analyzes operations to determine causes of variances from budgets, time-phased schedules, and cost limitations. Oversees the unfunded requirements rating process to gain the required recommendations and approvals during FWG and FMB meetings. Holds separate budget meetings with commanders and resource advisors, outside the FWG/FMB, to review budget execution, reprogram funds or identify requirements for revocation, request for supplemental funding needed, and determine the optimal use of resources. Develops strategies for solving funding problems including using alternative methods, sources and timing of funding or deferring or canceling requirements when supplemental funding cannot be secured. (9) Performs special studies and selective reviews of budgetary programs and procedures (e.g., conversions or mission changes/additions). Analyzes, evaluates, and identifies the areas and types of incremental funding and workdays required, initiates corrective or improvement actions where needed, and reports overall cost to ANG/FMA. Briefs the related funds availability for conversion or mission addition/change activity, staff requirements, historical trends, and straw man budget recommendations, including suggested decrements and/or alternate methods of funding at wing staff and impromptu meetings, and recommends major reprogramming actions when necessary. Briefs the senior leadership, key management, and program managers regarding the effects of conversion and mission changes on current and future operating budgets and the those effects on current or future missions and operations. General
Experience:
All series personnel must be certified at the next higher level before being eligible for that level and must have a minimum of one year on-the-job experience in the grade immediately below the next higher level. An applicant must have a validated understanding of the basic principles and concepts of the occupational series and grade. Specialized
Experience:
The candidate must be eligible for entry into the position's financial management certification career program based on the position's GS-grade and/or the candidate's military rank before final approval and appointment is processed. The candidate must have at least 12 months of broadening finance, accounting or audit program experiences in leading, planning and scheduling program work in a manner that promotes smooth flow and even distribution of assigning work requirements. Experiences included training and guiding employees on finance programs and assigning tasks. Experiences involved balancing budget program work requirements, finance and budget program policies, and providing advice, mentoring, and direction on a wide variety and addressing employee performance issues. Experienced in structuring assignments that created effective and efficient procedures with measured and improved task processes. Must have demonstrated experiences and/or endorsements on mentorship competencies that were provided to employees. Supervisory experiences improved training applications for career development that resulted in the employees' increased performance values in quality work, timeliness considerations, and work efficiencies. Must have working knowledge of equal employment and affirmative action programs. Must have positive education requirements. As a condition of continued employment in the GS-0560-12 supervisory position, dependent on the position's certification level and contingent on the employee's military rank, the employee must complete the higher financial management certification within 24 months of appointment to the position.
Estimated Salary: $20 to $28 per hour based on qualifications.
Experience:
All series personnel must be certified at the next higher level before being eligible for that level and must have a minimum of one year on-the-job experience in the grade immediately below the next higher level. An applicant must have a validated understanding of the basic principles and concepts of the occupational series and grade. Specialized
Experience:
The candidate must be eligible for entry into the position's financial management certification career program based on the position's GS-grade and/or the candidate's military rank before final approval and appointment is processed. The candidate must have at least 12 months of broadening finance, accounting or audit program experiences in leading, planning and scheduling program work in a manner that promotes smooth flow and even distribution of assigning work requirements. Experiences included training and guiding employees on finance programs and assigning tasks. Experiences involved balancing budget program work requirements, finance and budget program policies, and providing advice, mentoring, and direction on a wide variety and addressing employee performance issues. Experienced in structuring assignments that created effective and efficient procedures with measured and improved task processes. Must have demonstrated experiences and/or endorsements on mentorship competencies that were provided to employees. Supervisory experiences improved training applications for career development that resulted in the employees' increased performance values in quality work, timeliness considerations, and work efficiencies. Must have working knowledge of equal employment and affirmative action programs. Must have positive education requirements. As a condition of continued employment in the GS-0560-12 supervisory position, dependent on the position's certification level and contingent on the employee's military rank, the employee must complete the higher financial management certification within 24 months of appointment to the position.
- Department:
0560 Budget Analysis - Salary Range:
$74,596 to $96,978 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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